Adding Daily Rates
Daily rates is a quick and easy way of adding a nightly price with flexible changeover days.
- When adding daily rates, you can’t also add short breaks and weekly breaks for the same dates.
- You need to make sure different bands of dates don’t overlap (unless you’re putting in a cascading rate) e.g. if you end one pricing band on the 31st March, then the next one must start on the 1st April, not the 31st March!
- The dates of any band refers to the first and last night of the booking. So, a three day weekend band from Friday to Sunday means your customers arrive on Friday, stay 3 nights and leave on the Monday.
To add a daily rate: Choose the Daily option in Rate Type to begin configuring a daily rate.
- Decide whether the rate is available to your customer (online) or just yourself (back office) or both.
Input a start and end date.
Choose what length of stay that the daily price applies to (this will usually be 1 day however, if you are creating a cascading price tariff, you will want to create multiple date bands with different lengths of stay and prices).
Input your rate (no need for £ symbol).
Add a note if you want to.
Once you have added your first band you will see it appear on the rates page. Here you can set a minimum stay rule to stop people booking less than a certain number of days.
Active Dates: This is a controller that switches the entire date band on or off. If you un-tick both the ‘online’ and ‘back office’ on the right hand side of the band, you will need to also un-tick the active dates to completely switch the band off. This is only the case when you do not want to delete the band.
Length of Stay Cascading: This is used when you have the same date range, but want to charge a difference amount depending on the length of stay. You can read more about cascading rates here.
Party Size: only use this if you have the same date range, but you are charging a different amount depending on the number of people in the booking.
Rate: the price per night.
Minimum Length of Stay: During the date range, the online customer has to comply with a minimum length of stay.
Arrival Days: you can also control the arrival days. This is great if you have a longer date range and you don’t want anyone to arrive on Sunday – just un-tick the Sunday
If you want to set a daily rate for pretty much all of the year but you want to hike it up a bit in peak season, make sure you break down your bands.
2017 – 2018 Overlapping bands notification
We’ve implemented a useful tool to detect overlapping dates in your existing rate bands. If you have any overlaps in the current year, or in 2018 if you’ve already entered prices for this, you will notice an orange tool bar asking you to address the duplications. The affected rate bands will also be highlighted in orange.
Why do overlapping bands need to be corrected?
Overlapping bands force the system to look at two different rates for the same period of time. This means it doesn’t know which rate to favour. The monthly search widget may then show a different price to the place booking form, which in turn confuses your customers.
Overlapping bands also mean that you may have double the availability, putting you at risk of double bookings.
What do you need to do if you see the orange alert?
Go to your rates page and see if you have an orange bar on any of your bands. If you do, these dates will need adjusting to eliminate any overlaps.
Going forward, the new functionality means that for any new rates put in for the seasons ahead, the system will prevent you from entering duplicate date bands altogether.