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What rate structure is for you?

 

Here’s a summary of your different rate structure options.

Daily (most popular and flexible!)

Daily rates are the quickest and most flexible way of adding your rates. We highly recommended setting up your accommodation using daily rates.

Weekly and Short Breaks 

A traditional way of setting rates. Weekly and short breaks are rigid set date ranges.

Please note: When choosing which rates to use, choose either daily or weekly and short breaks. 

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Agency Features (old)

If you have our Agency Module enabled on your account, you can locate the ‘Agency’ area in the top navigation bar of your account once you’ve logged in.

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Rates – updating them year to year

 

You can copy rates from one year to the next.

 

For a video describing how to update dates for the New Year for your Units, please click below:

How to update your rates from year to year – units from Anytime Booking on Vimeo.

 

Please Note: You will still have to change the dates (after copying them) so they correspond with the days in the following year. For example, the 8th of August in 2015 is a Saturday whereas the 8th of August in 2016 is a Monday, therefore the days are different and this can affect your changeover days if your pricing is weekly or short breaks. You must change these otherwise your rates in the following year will not be correct.

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How to use the Email Tokens

When you are editing the emails you can place a variety of tokens for information that’s automatically generated. Think of this as a mail merge!

For example, you might want to introduce the start of an email with “Dear Mr Smith”, in this case, you the tokens would look like “Dear #title# #last_name#”.

There are a variety to choose from which will relate to the booking information.  Token are grouped by: booking information, Specific Unit information, Customer details (which include their login information), booking cost breakdown and your company details.

Click on the green ‘Token’ button above the editor and then you can select which token you’d like in insert into the editor.

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Activity: How to create a Time-Based Unit

This is a step-by-step instruction on how to configure a time-based unit for your activity. There is an video guide at the bottom of this guide to help.

Always remember that there are three possible places in the system where you will need to apply pricing:

  • The Unit – The activity name. Apply pricing to the unit level will initiate the availability. Place a £0 price here if you are charging by the person.
  • Party Member – you can add as many Party Members as you like; Adult, Children and Infant are the most common. Once you’ve created a Party Member you can apply this to multiple units. Remember to add your pricing under the rates tab.
    PLEASE NOTE: whatever date ranges and times you create for the Unit, it must be the same date range and time on the Party Member. 
  • AddOns (Optional) – this is where you can charge for extras, maybe courses, or merchandise. More information about AddOns here.

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Balance reminders

After setting up your deposit amount, you might want to enable a balance reminder email to ensure that you get full payment before your guest comes on holiday.

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Email logs

The email log enables you to see which emails have been sent to each customer. You can check this by viewing the booking details and selecting the “Email Status & Log” tab at the top of the screen.  Each email that has been sent has a date, time and type saved. The “Email Status” box on the left identifies which emails have been sent.

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Edit your cancellation policy

If you use a third party cancellation insurance provider, you can include their details in this section. This allows you to offer cancellation insurance to your guests and set a price for this service. You can use the details tab to insert the terms and conditions of the agreement and the rates tab to set a price for the service.

When a guest is making a booking, the option to choose cancellation cover will appear at the Add-on stage of the booking. The terms and conditions will be accessible via an adjacent button saying cancellation details.