Set a deposit

You can set the deposit rates you want to use for each unit and for different dates. Deposits can be based on the number of days stay, a flat fee or a percentage of the total booking, depending on your preference.

If you want to collect your payments in full only, you don’t need to fill in any part of this setting.

Time-share or annual booking rates

To activate the Time-share module you will need to contact the Anytime Office to get the module switched on. Once the module is set to active on your account you will need to set up your time-share tariff.

Setting the Time-share tariff tells the system the number of each week within a year. Your year may start on the first Saturday in January or perhaps the last Saturday in December. By setting your tariff you can book each time-share owned week with ease.

Create an event

How to create an Event

NB. If you are a live customer, please contact us if you want to create a new event. We will put your account in testing mode, you can then follow these instructions below to set up your new events to your heart’s content and once you are happy with them, we will pop you back into live mode.

Upload custom PDFs to emails

You have the option to attach the built-in receipt/invoice to all emails, but you can also attach additional documents if you wish. You may want to add a PDF document with directions to your property/site or perhaps you’d like to send out some information about things to do in the area.

All you need to do is create your document and save it as a PDF (this means that it will be read only rather than editable). To add your attachment check the attach additional attachment box on the email page. A box will appear saying click to upload attachment. This will allow you to choose from the files on your computer.

Once you have uploaded your document you need to press the save button at the bottom of the page.

Merchant accounts

merchant account is a type of bank account that allows businesses to accept payments by payment cards, typically debit or credit cards.

You can apply for a merchant account through your bank or you can apply through different payment gateway providers.

Searching for bookings – the bookings list

You can search for any type of booking in your bookings list.

As default, the bookings list is in ascending order by booked date. The bookings list will view all unconfirmed online bookings (purple), confirmed (white/grey), and provisional / no payment yet (red). 

To view all cancelled bookings, click on the ‘cancelled’ tick box and this will switch to all cancelled bookings in dark red.

Time based report – arrivals

You can now run a report to show you arrival information for your time based units. Our traditional arrivals report will show you the date of each arrival whereas the time based report shows you exactly who’s coming for each time slot within a certain day.

You can filter the information you want to see using the interface shown below… when you are happy with your report’s criteria click “view report”

Timebased report